Executive Assistant to General Manager (Job Number: DOU012EN)
Work Location: DoubleTree by Hilton Hotel Gurgaon – New Delhi NCRSector 56 Golf Course RoadGurgaon 122011
Job: Administrative and General
Schedule: Full-time
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Oversee all administrative functions including proper distribution of internal & external mail, independent correspondence and up-to-date registry system – to maintain an efficient and effective Executive Office.
h Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas & permits. Responsible for maintenance of expatriate associates’ personal files including contract, leave & travel administration – to ensure they are kept updated and in strict confidence.
h Compile and submit management reports in a timely manner.
h Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A.
h Monitor administration standards to ensure adherence with corporate guidelines.
h Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied.
h Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions.
h Co-ordinate special reservation requests made through the Executive Office.
h Complete other duties as assigned.
What will it be like to work for this Hilton Worldwide Brand?
It all starts with a warm chocolate chip cookie, a simple touch that sets the tone to create a rewarding experience for a guest’s entire stay. DoubleTree by Hilton™ understands that doing the little things well can mean everything.
If you appreciate the little things and enjoy creating exceptional experiences through perfecting little details, you may be just the person we are looking for to work as a Team Member with DoubleTree by Hilton. Because it’s at the DoubleTree at Hilton where the little things mean everything.
What will I be doing?
Education: Degree in Business Administration or equivalent preferred but not required. Additional
relevant work experience may substitute for degree.
Certification: Certification in Secretarial/Administration skills preferred but not required.
Experience: Minimum 5 years relevant experience, preferably in a medium to large size hotel; 3 of
which must be in a similar capacity.
Other: Good understanding of hotel operations, practices and procedures; good PC and office
equipment skills; independent correspondence skills; good language skills (ie. English and
Mandarin); strong communication and human-relation skills.
Education: Degree in Business Administration or equivalent preferred but not required. Additional
relevant work experience may substitute for degree.
Certification: Certification in Secretarial/Administration skills preferred but not required.
Experience: Minimum 5 years relevant experience, preferably in a medium to large size hotel; 3 of
which must be in a similar capacity.
Other: Good understanding of hotel operations, practices and procedures; good PC and office
equipment skills; independent correspondence skills; good language skills (ie. English and
Mandarin); strong communication and human-relation skills.
What benefits will I receive?
Your benefits will include a competitive starting salary and holiday entitlement. As an employee you will become a member of the The Hilton Club which provides reduced hotel room rates in our hotels worldwide, plus discounts on products and services offered by Hilton Worldwide and its partners. We look forward to explaining in detail the range of excellent benefits that you would expect from a global hotel organization like Hilton Worldwide.
Learn more now about DoubleTree by Hilton — where the little things mean everything.
More than 250 properties in countries throughout the world
More than 230 million cookies have been served, and still baking!
Hotel chain continues to grow rapidly
Features the signature Sweet Dreams™ Sleep Experience
Hilton Worldwide Career- Executive Assistant Job
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